Payments Cancellation Terms & Conditions

Applications for Support and/or Exhibition must be made in writing with the booking form.

CONTRACTS & CONFIRMATION

SUPPORTERS

Once a Booking Form is received, a contract will be sent to you for signature with an accompanying invoice. This contract should be signed and returned with a 60% deposit payment. Upon receipt of the Booking Form the organizer will reserve the items listed in it. Completion of the Booking Form by the Supporter shall be considered as a commitment to purchase the items.

EXHIBITORS

Once a signed Booking Form is received, a confirmation of exhibition will be e-mailed to you with an accompanying invoice.

SUPPORT TERMS & CONDITIONS

Terms and Conditions (here) of Sponsor will be included in the contract as well.

INSERT AND DISPLAY MATERIALS

Please note that all materials entering the venue incur a handling charge. This includes materials for inserts and display.

​In order to receive a price quote for handling and to assure arrival of your materials, please be sure to complete the “Pre-Advise” form included in the shipping instructions when you receive either the Exhibition or Symposia Technical Manuals.

PAYMENT METHODS

TERMS OF PAYMENT

  • 60% upon receipt of the Sponsorship agreement and first invoice
  • 40% by February 21st, 2022

​All payments must be received before the start date of the Congress. Should the Exhibitor fail to complete payments prior to the commencement of the Congress, the Organizer will be entitled to cancel the reservation while cancellation will be subject to cancellation fees as determined below.

Please note that a surcharge of 400 EUR will apply for last minute changes or for submitting your congress materials after the deadline (deadlines to be confirmed).

Option 1: Payment by check (€)

Please make checks payable to:

Kenes International Organizers of Congresses Ltd – ICOPA 2022

Option 2: Payment by Bank Transfer (€)

Please make drafts payable to:

Kenes International Organizers of Congresses Ltd – ICOPA 2022

All bank charges are the responsibility of the payer.

CANCELLATION / MODIFICATION POLICY

Cancellation or reduction of support items must be made in writing to the Industry and Liaison Sales Associate: xx – xx@kenes.com.

The organizers shall retain:

  • 10% of the agreed package amount if the cancellation/ modification is made before December 21st, 2021, inclusive.
  • 50% of the agreed package amount if the cancellation/ modification is made between December 22nd, 2021 – April 21st, 2022 inclusive.
  • 100% of the agreed package amount if the cancellation/ modification is made after April 22nd, 2022.

VAT INFORMATION

VAT (Subject to Change).

All Supporter prices are exclusive of VAT and are subject to VAT at the local rate which will be added to the invoice.